Macon County Board of Education
                        501 College Street, Lafayette, TN 37083
                                             Phone:  615-666-2125        Fax:  615-666-7878 or 615-666-3280       Special Education:  615-666-2685
                                         Darrel Law, Director of Schools

Descriptor code: 6.601
Issued Date: 06/06/02

Student Records Annual Notification of Rights
Macon County Board of Education

Within the first three weeks of each school year, the school system will notify parent(s) of students and eligible students* of each student's privacy rights.¹  For students enrolling after the above period, this information will be given to the student's parent(s) or the eligible student at the time of enrollment.²

The notice will include the right of the student's parent(s) or the eligible student to:

1. Inspect and review the student's education records;
2. Seek correction of items in the record which are believed to be inaccurate, misleading or in violation of the student's rights, including the right to a hearing upon request;
3. File a complaint with the appropriate state or federal officials when the school system violates laws and regulations relative to student records;
4. Obtain a copy of this policy and a copy of such educational records;
5. Exercise control over other people's access to the records, except when prior written consent is given, or under circumstances as provided by law or regulations, or where the school system has designated certain information as "directory information." Parent(s) of students or eligible students have two weeks after notification to advise the school system in writing of items they designate not to be used as directory information. The records custodian will mark the appropriate student records for which directory information is to be limited, and this designation will remain in effect until it is modified by the written direction of the student's parent(s) or the eligible student.

DIRECTORY INFORMATION
“Directory information" means information contained in an education record of a student which would not generally be considered harmful or an invasion of privacy if disclosed. It includes, but is not limited to the student's name, address, telephone listing, electronic mail address, photograph, date and place of birth, major field of study, dates of attendance, grade level, enrollment status (e.g., undergraduate or graduate; full-time or part-time), participation in officially recognized activities and sports, weight and height of members of athletic teams, degrees, honors and awards received, and the most recent educational agency or institution attended.³

Student directory information for 11^th and 12^th graders shall be made available upon request to persons or groups which make students aware of occupational and educational options, including official recruiting representatives of the military forces of the State and the United States.⁴

*The student becomes an "eligible student" when he/she reaches age 18 or enrolls in a post-secondary school, at which time all of the above rights become the student's rights.⁵

                                               
^{Legal References:}

1. ^{34 CFR §  99.4}
2. ^{34 CFR §  99.7.  TCA 10-7-504}
3. ^{34 CFR § 99.3}
4. ^{TCA 49-6-406.  10 U.S.C. § 503©}
5. ^{5 34 CFR § 99.5}